Official Master Specification

Jamath Master Onboarding & Operational Setup Guide

A comprehensive, field-by-field implementation blueprint designed to onboard, digitize, and operationalize any Jamaath onto the Sawtdeen Cloud Platform — modeled after the flagship implementation at Badriya Sunni Jumma Masjid (BSJM) Thodar.

Reference Architecture: thodar.sawtdeen.com (BSJM Thodar FE)
Explore Pipeline Start Module 1
Sawtdeen Onboarding Dashboard Visual
Live Operational Blueprint 8 Functional Modules
Visual Onboarding Workflow

Sawtdeen Jamath Onboarding Pipeline

Click on any stage below to jump directly to its complete configuration specification.

01

Household Master

Household IDs, Khata Numbers, Family Heads & Exemption Rules.
02

Collection Ledgers

Thodar dues, Building Fund, Zakat, Rent & Special Niyath.

03

Staff & Payroll

Imams, Muezzins, Ustads payroll & RBAC access roles.
04

Asset & Utility

Wards, rented shops/houses & electricity meter loggers.
05

QR Certificate Engine

Nikah Nama, Member verification & request letterhead generator.
06

Madrasa Module

Student enrolment 1st-10th, fee rules & attendance tracker.

07

Reporting & Analytics

Date-wise cash flow, defaulter lists & annual balance sheet.
08

Family Tree & Vault

Hierarchical family trees, Aadhaar, Ration & document vault.
01
Core Module

Module 1: Member & Household Master Setup

Est. Setup: 1-2 Days

The foundational database layer for registering every household and individual Jamath member under a structured Khata registry system.

Household / Family Registration Fields

  • Unique Household ID: Auto-generated system ID (e.g., HH-1042).
  • Khata Number: Jamaath paper register / ledger reference number.
  • Family Head Name: Primary contact person & ledger holder.
  • Residential Address & Sub-area / Ward: Cluster area identifier.

Member Particulars Checklist

Full Name & Gender
Relation to Head
Age / Date of Birth
Occupation & Blood Group
Contact Phone Number
Voting Status

Specific Collection Rules & Exemptions

  • • Fixed Monthly Dues (Thodar): Set standard rate (e.g. ₹200/month).
  • • Status Exemption: Senior Citizen Waiver, Widow Waiver, or Custom fixed rates.
  • • Opening Khata Outstanding: Carry forward past paper arrears smoothly.
Live UI Preview: Module 01 Form Screen
Khata # K-402 Active Household
Mohammed Ibrahim
Ward 02 - Main Road Cluster
Family Roster (4 Members)
1. Mohammed Ibrahim Head • Age 54 • Businessman
Standard Dues
2. Fatima Bi Spouse • Age 48
Included
3. Usman Ahmed Son • Age 22 • Software Eng.
B+ Positive
Opening Khata Arrears: ₹ 1,200.00
Monthly Thodar Rate: ₹ 250 / Month
02
Finance & Accounting

Module 2: Collection Types & Ledger Setup

Revenue Matrix

Configure all income channels, member collection categories, and mosque revenue streams directly as defined in Sawtdeen FE (app-config.json).

1. Member Collections (Thodar & Khata Linked) Primary Stream

Thodar / Vanthige: Fixed monthly household subscription rate per Khata.
Pending Balances: Real-time Khata outstanding balance clearance.
Ustad Salary Purpose: Targeted fund for Imam & teacher monthly payroll.
Moulid & Ratheeb: Spiritual gathering contributions.
Tharaveeh & Bakreed: Ramzan & Eid special member offerings.
Tiffin & Uroos: Food arrangements & annual festival funds.

2. General Masjid & Property Collections

Friday Dabbi: Weekly Jummah box collection count.
Swalath Dabbi: Weekly Swalath box collection log.
Usthad Dua / Donation: General public contributions.
Dafan Services: Burial record & maintenance fees.
Shop & House Rent: Commercial tenant monthly lease income.
Zakat & Fitra: Segregated welfare charity fund.
Thodar Member Collection Form BSJM Thodar Verified
Thodar / Vanthige Dues
Khata K-402 • Monthly Rate
₹ 250 / mo
Ustad Salary Purpose
Member special contribution
₹ 500 / mo
Moulid & Ratheeb
Event ledger
₹ 1,000
Pending Khata Arrears
Historical paper dues
₹ 1,200
Receipt Header: "BSJM Thodar Committee • Verified by sawtdeen"
03
Human Resources & Payroll

Module 3: Ustad & Staff Management

Role-Based Access (RBAC)

Manage Jamaath staff profiles, payroll disburser, attendance, and grant secure system access based on strict privilege roles.

Staff Master Record & Roles

Maintain full employee records for Chief Imam, Khatib, Muezzin, Madrasa Ustads, Caretaker (Sadaq), and Accountants.

Full Name Designation Joining Date Phone & Bank Account

Payroll & Salary Configuration

  • Base Salary + Housing/Travel Allowances.
  • Monthly Pay Cycle log & advance salary deductions.
  • Payment Mode: Direct Bank Transfer / Cash Slip voucher generation.

System Permission Scopes

Admin Role Full access to finances, settings & records.
Collection Staff Limited to issuing receipts & checking dues.
Read-Only Staff View-only access for Madrasa & attendance.
Staff Payroll Card Active Staff
MU
Moulana Usman Ali
Chief Imam & Khatib
Pay Component Amount
Basic Salary ₹ 22,000.00
House Rent Allowance (HRA) ₹ 4,000.00
Net Pay (Monthly) ₹ 26,000.00
Access Privilege Level: Collection Admin
04
Property & Utilities

Module 4: Asset & Utility Master Creation

Ward Clusters & Meter Logs

Catalog all Jamaath-owned physical assets, rented shops, houses, geographic wards, and electricity meter accounts.

Area / Ward Master

Categorize members geographically into clusters (e.g., Ward 1 - Main Road, Ward 2 - Railway Station Area, Ward 3 - East Hill).

House & Shop Rental Master

  • Tenant Full Name & Contact Details.
  • Property ID / Door Number reference.
  • Monthly Agreement Rent Amount & due date.
  • Security Deposit Balance & Agreement Expiry alert.

Electricity & Utility Meter Master

  • Electricity Consumer Number & Meter Serial Number.
  • Asset Location (Masjid Main Building, Madrasa Block, Imam Quarter, Commercial Shops).
  • Monthly Bill Tracker & meter reading log.
Asset Tracker Preview Commercial Assets
Shop #04 - Commercial Complex Rent Paid
Tenant: Standard Bakery (Prop. Abdul Rahiman)
Monthly Rent: ₹ 8,500 Deposit: ₹ 50,000
Meter # 4402-8819 Main Masjid AC
Current Reading: 14,820 kWh Bill Due: ₹ 4,280.00
05
Certificates & Security

Module 5: Certification & Official Letterhead Engine

QR Code Verification

Instantly generate tamper-proof official certificates with embedded QR codes that enable digital authenticity verification by third parties.

1. Marriage Certificate (Nikah Nama)

Captures Groom & Bride details, Wali, Mahr amount, Witnesses, officiating Imam signature block & QR validation.

2. Membership Certificate

Official document confirming active member standing in the Jamaath with unique Khata reference.

3. Official Request Letters

Custom letterhead templates for Passport verification, Visa recommendation & Government scheme applications.

4. Madrasa Completion

Certificates for students passing religious standards, Hifz, or annual examinations.

Nikah Nama Certificate UI Mockup
Live QR Authenticated Template PDF Export Ready
06
Education & Youth

Module 6: Madrasa Module & Student Onboarding

Standards 1st to 10th

Streamline Madrasa operations by linking students directly to parent Household Khatas, managing fee rules, mapping Ustads, and logging daily attendance.

Student Onboarding Record

Student Name, Roll Number, Standard/Class (1st to 10th), Parent Household Link, DOB.

Standard 1 to 10 Household Khata Link

Madrasa Fee Structure Setup

  • Monthly Tuition Fee (Standard-wise).
  • Book Kit Fee & Annual Examination Fee.
  • Fee waiver rules for underprivileged family Khatas.

Ustad Mapping & Attendance Log

Assign Ustads to specific standards, track daily student attendance, and generate term exam result marksheets.

Madrasa Class Roster Standard 5th
Class Teacher: Ustad Bilal Ahmed
28 Students
Roll #08 - Ayan Ibrahim
Khata: K-402 (Mohammed Ibrahim)
Present
Roll #12 - Zayd Usman
Khata: K-188 (Usman Ghani)
Present
Roll #15 - Sara Fatima
Khata: K-510 (Rashid Ali)
Leave
07
Intelligence & Auditing

Module 7: Reporting & Analytics Engine

General Body Statements

Generate instant 1-click financial reports, collection trends, arrears defaulter tracking, and General Body AGM statements.

Date-Based Cash Flow Reports

Daily collection summary, custom date-range income vs expense statement, cash vs bank breakdown.

Ledger Breakdown Reports

Separate accounting ledger totals for Thodar dues, Building Fund, Zakat, Rent, and Special Offerings.

Pending Balance & Defaulter List

Filterable list of households with outstanding dues above a specific threshold amount or month delay.

Annual General Body Financial Statement

Year-end Balance Sheet, Audited Income & Loss statement formatted for Jamaath Annual General Body Meetings.

Executive Analytics Live Summary
This Month Collection ₹ 3,42,800
Total Arrears Pending ₹ 48,200
Revenue Target (FY 2025-26) 88%
📊 Exportable to Excel, CSV, and Official PDF Formats
08
Family Tree & Digital Vault

Module 8: Household Family Tree & Document Vault

Encrypted Vault

Build clear visual family trees for lineage verification and securely archive vital household identity documents in a digital vault.

Hierarchical Family Mapping

Visual tree view mapping Family Head, Spouse, Children, Son-in-law / Daughter-in-law, and Dependent Senior Parents.

Secure Digital Document Vault

Ration Card / Address Proof
Aadhaar / National ID Proofs
Marriage Registration Papers
Property & House Rent Agreements
Family Tree Node View Khata K-402
Mohammed Ibrahim (Head)
Usman (Son - Age 22)
Aisha (Daughter - Age 19)
Vault Attachments (3 Files)
Ration_Card_K402.pdf Encrypted
Aadhaar_Head_Ibrahim.pdf Verified
Execution Readiness

Complete Operational Onboarding Checklist

Verify every module parameter prior to launching live Jamath collection & operations.

Phase 1: Masters
Phase 2: Collections
Phase 3: Staff & Assets
Phase 4: Certificates & Education

Need Guidance Onboarding Your Jamath?

Our specialized onboarding team handles data migration from existing paper registers and Excel sheets seamlessly.